Neighborhood Leaders Council Minutes of September 22, 2015


Neighborhoods Present: Cal Young Neighborhood Association, Churchill Area Neighbors, Downtown Neighborhood Association, Far West, Friendly Area Neighbors, Harlow Neighbors, Jefferson Westside Neighbors, Laurel Hill Valley Citizens, River Road Community Organization, Santa Clara Community Organization, Southeast Neighbors, South University Neighborhood Association, Southwest Hills Neighborhood Assoc, Trainsong, West University Neighbors, and Human Rights & Neighborhood Involvement Staff

1. Approval of July minutes – approved

2. Public comment
Connie Bennet, Eugene Library – fall 2015 ballot measure for library funding
Devonne Maxey, new Americorps at city Emergency Management Program

3. 90by30 Child Abuse Prevention Initiative
Guest speakers Phyllis Barkhurst and Brittany Hinchcliffe, http://90by30.uoregon.edu.
Aim is to reduce child abuse in Lane County by 90% by 2030. Leaders would like to meet with individual neighborhoods to discuss possible partnerships. Specific activities that happen at a neighborhood level have been documented to reduce the incidence of child abuse. Group gave feedback on how to pitch the proposal at the neighborhood level.

4. E-voting bylaw amendment

Motion: Rescind the July 22, 2015 vote to amend the bylaws to allow e-voting.
Motion failed. Vote: 4 yes, 9 no, 1 abstain

Discussion: The July meeting omitted the Robert’s Rules format to have discussion after a motion is seconded and before the vote . We had lengthy discussion at first reading during June meeting. Concerns remain: not enough details in bylaws to implement; no reliable organizational archiving to count on retrieving separate procedural documents; NLC listserv has little participation as it is – how could we rally a quorum? Alternatively, would we be able to get a quorum at a special meeting scheduled on short notice?

Action: Existing ad hoc committee on bylaws will report back at the January meeting with proposal for full procedures to implement the e-voting provision. Committee requests one hour.

5. NLC’s use of Robert’s Rules
Discussion: While our bylaws dictate our use of Robert’s Rules, they have been followed at most only partially in recent memory. Do we want strict adherence? The sense of the group was that appointing a parliamentarian was not necessary; members expressed ease with the current, more informal facilitation of meetings. There is concern over overstuffed meeting agendas.

6. MUPTE at large advisory committee nominations
We used a procedure (previously outlined in NLC email) to allow the NLC to have input into the selection process being run by HRNI. The group nominated 8 people, then we ranked them by written ballot. Intent is to advise neighborhood associations who have not yet nominated anyone. Our internal ranking does not substitute for the nominations from individual neighborhood associations.

Our ranked suggested nominees: (tallied at end of meeting)
1. Jon Belcher
2. Pete Knox
3. Bill Aspegren (already nominated)
4. Jennifer Radike
5. Lloyd Helickson
6. Kevin O’Brien/Bob Larsen (both already nominated)
7. Evan Reese (already nominated)

Action: HRNI will compile short statements of interest from all official nominees and distribute with the electronic ballot

7. Neighborhood Involvement report

8. Neighborhood Highlights – postponed due to time

9. Communications Committee
Approved the motion: Move the NLC elist from mail-list.com to a Google group and investigate other options.
Vote: unanimous.

Discussion: Our interest was to switch to a free service. EFN might be another option.

Minutes prepared by Deb Jones

Neighborhood Leaders Council Minutes of July 28, 2015


Neighborhoods Present: Active Bethel Citizens, Amazon Neighborhood Association, Cal
Young Neighborhood Association, Churchill Area Neighbors, Downtown Neighborhood
Association, Friendly Area Neighbors, Jefferson Westside Neighbors, Laurel Hill Valley
Citizens, Northeast Neighbors, River Road Community Organization, Santa Clara
Community Organization, Southeast Neighbors, South University Neighborhood
Association, Southwest Hills Neighborhood Assoc, West University Neighbors, and Human
Rights & Neighborhood Involvement Staff

1. Approval of June minutes – approved unanimously

2. Public comment – Rachael Latimer introduced herself as the soon to be NLC
representative for JWN

3. Follow up on last month’s Oregon Community Foundation presentation

4. Neighborhood Highlights

5. Neighborhood Involvement report

Rene presented the final FY16 allocation of outreach funds to individual
neighborhoods.

6. Board development and recruitment – postponed

7. MUPTE update –

a) Re: two standing neighborhood representatives to serve on the MUPTE panel, HRNI
is coordinating the development of a process in which HRNI would facilitate neighborhood
association boards nominating representatives and then voting to select the top two
candidates. The NLC will not have a direct role in the nomination/selection process as they
do not have any formal status with the City as do the neighborhood associations. Rules
should be finalized in September.

b) SDC Catch 22? The new ordinance language says that only pre-approved projects in the
CIP (Capital Improvement Plan) can be funded by the 50% SDC credits. The intent of the
NLC motion to Council (from Mike Clark) was that the 50% credit would be used to
mitigate impacts created by the development generating the funds. It seems unlikely that
the impacts of a new development would be anticipated before it is approved, so those
impacts won’t have an approved project in the CIP to mitigate them. We are waiting more
clarification from Community Development/City Attorney. Councilor Mike Clark has made
it clear to several NLC reps that his legislative intent was not to have the funding go back in
the overall SDC pot.

8. Thank you letter to City Budget Committee
Action: – Approve letter as circulated by Jon Belcher and amended via email.
Vote: 15 yes, 0 no, 0 abstain

9. E-voting bylaw amendment – second reading

Action: Approved the following motion. Vote: 13 yes, 1 no, 1 abstain
Motion: The Bylaws of the Neighborhood Leaders Council, Article VII:
Actions by the Neighborhood Leaders Council, shall be amended by inserting new Sections
3 and 4 as worded below, and by renumbering the current Sections 3 and 4 to be Sections 5
and 6 respectively.

Section 3: The NLC may also take formal action by an electronic vote.
Any member as defined in Article III may make a motion for formal action by
communicating electronically to all current members whose email address is on record
with the NLC. The motion must then be seconded by another member in the same manner.
Upon being seconded, one of the NLC Co-Chairs shall determines if a vote on the motion can
wait until the next regularly scheduled NLC meeting. If it is determined that a vote cannot
be so postponed, the Co-Chair shall follow NLC adopted procedures for conducting the vote
electronically. The motion shall be considered adopted as soon as it has been approved by a
simple majority of current NLC voting members by a communication to the NLC Co-Chair
conducting the vote.

Section 4: At a regularly scheduled meeting at which a quorum is present the NLC shall
adopt procedures for electronic voting, and may amend those procedures as necessary, by
a simple majority vote. At a minimum, these procedures shall conform to Section 3 above
and specify the following: voting eligibility, how NLC members not available electronically
are to be included in the vote, acceptable methods of voting, voting time window, whether
amendments are permissible, record keeping and any other rules necessary to insure the
integrity of the vote. End of Motion.

Ad hoc e-voting committee members Jan Wostmann, Jerry Finigan, Randy Prince are joined
by Heather Sielicki. Committee will draft procedures to implement the new bylaw.

10. Next meeting agenda – annual summer potluck and informal social time
Minutes prepared by Deb Jones and Pete Knox

NLC Minutes of June 23, 2015


Neighborhoods Present: Active Bethel Citizens, Amazon, Churchill, Crest Drive/Southwest, Downtown, FarWest, Friendly, Jefferson Westside, Laurel Hill Valley, Northeast, River Road, Santa Clara, Southeast, South University, Trainsong, West University, and Human Rights & Neighborhood Involvement Staff

1. Approval of minutes
Minutes approved with amendment to add Jan Wostmann to the Communications Committee.

2. Public comment
Lindsay Foltz talked about an emergency preparedness event at Tugman Park.
Black Horse Shasta talked about the Circle of Children Triangle Lake Conference and Retreat Center.
Thomas Price talked about his appointment to the city Sustainability Commission.

3. Oregon Community Foundation – guest speaker, Program Officer Jeff Geiger.
http://www.oregoncf.org/grants-scholarships/grants

4. NLC Sustainability Committee/ENI funds
Action: Approved the following motion. Vote 16 Yes, 0 no, 0 abstain

Motion: Authorize Eugene Neighbors, Inc. to transfer the funds marked for the Sustainability Committee to the Northwest Permaculture Convergence, for the purpose of funding the Green Neighborhood Summit; and sever the NLC relationship to the Sustainability Committee.

5. Communications Committee report – notes from 6/18/15 meeting appended

6. E-voting bylaw amendment –
Action: Approved the following motion. Vote: 15 yes, 0 no, 1 abstain

Motion: The Bylaws of the Neighborhood Leaders Council, Article VII:
Actions by the Neighborhood Leaders Council, shall be amended by inserting new Sections 3 and 4 as worded below, and by renumbering the current Sections 3 and 4 to be Sections 5 and 6 respectively.

Section 3: The NLC may also take formal action by an electronic vote.
Any member as defined in Article III may make a motion for formal action by communicating electronically to all current members whose email address is on record with the NLC. The motion must then be seconded by another member in the same manner. Upon being seconded, one of the NLC Co-Chairs shall determines if a vote on the motion can wait until the next regularly scheduled NLC meeting. If it is determined that a vote cannot be so postponed, the Co-Chair shall follow NLC adopted procedures for conducting the vote electronically. The motion shall be considered adopted as soon as it has been approved by a simple majority of current NLC voting members by a communication to the NLC Co-Chair conducting the vote.

Section 4: At a regularly scheduled meeting at which a quorum is present the NLC shall adopt procedures for electronic voting, and may amend those procedures as necessary, by a simple majority vote. At a minimum, these procedures shall conform to Section 3 above and specify the following: voting eligibility, how NLC members not available electronically are to be included in the vote, acceptable methods of voting, voting time window, whether amendments are permissible, record keeping and any other rules necessary to insure the integrity of the vote.

End of Motion.

Today’s meeting serves as the first reading of the amendment. We will vote on the amendment at the July meeting.

Discussion:
• E-voting procedures adopted by NLC would be flexible and easy to update as needed.
• Don’t want procedures so complex as to make them unusable.
• Should make e-voting as transparent as in-person voting.
• NLC still lacks a repository for archives of minutes, bylaws, adopted procedures.

7. Neighborhood Involvement Report

8. Neighborhood Highlights – tabled

9. Next meeting agenda – planning for board succession; approve thank you letter to city budget committee

Minutes prepared by Deb Jones and Pete Knox

Neighborhood Leaders Council Minutes of April 28, 2015


Neighborhoods Present: Amazon, Cal Young, Churchill, Crest Drive/Southwest, Downtown,
Fairmount, Friendly, Harlow, Jefferson Westside, Laurel Hill Valley, River Road, Santa Clara, Southeast,
Trainsong, West University, Whiteaker, and Human Rights & Neighborhood Involvement Staff

1. Neighborhood Chat – large group presentation/discussion on engaging with school districts. Break
out discussions on candidate questions for 4J school board debate; using micro-neighborhoods and
blocks to organize the larger neighborhood

2. Minutes – Action: Approval of the March 2015 minutes as presented
Unanimous vote

3. Public Comment – Chris Henry/Eugene Transportation Planner and Tim Schwetz/LTD presented
http://www.MovingAhead.org and upcoming community workshops.

4. New Generations Film Festival – Action: Approve a letter of support for grant application to Lane
Arts Council. Unanimous vote

5. Northwest Permaculture Convergence – Jan Spencer presented this upcoming event in Eugene
Aug 28-30, http://www.northwestpermaculture.org

6. Human Rights Commission/2014 Hate & Bias Report
Andrew Thomson and Chris Nunes/HRC co-chairs, and Lindsey Foltz/HRNI staff presented the report.
http://www.eugene-or.gov/DocumentCenter/View/15692

7. NLC FY16 budget committee – strategy is to ask for reinstatement of $35,000 in outreach funds and
$20,000 in matching grant funds cut from the FY15 budget. All NAs are urged to submit written/online
testimony and to testify in person at upcoming city budget committee hearings. Our committee is
preparing a second letter to the city budget committee, along with a report of NA activities of the last
year.

8. Communications Committee report – Action: Approve beta testing of new website:
https://eugeneneighborhoods.wordpress.com. Three neighborhoods will work with Heather Sielicki to
test – Cal Young, Amazon, Whiteaker. Site to act as a social media dashboard and collective information
sharing system.

10. Neighborhood Involvement Report

11. Neighborhood Highlights – postponed until next month

12. E-voting – Action: provisionally approved the e-voting procedure as presented, with amendment
to call all NLC reps not regularly on email. Ad hoc committee (Jan Wostmann, Randy Prince, Jerry
Finigan) will come back with a formal bylaws amendment. Meanwhile, approved procedure may be
used if needed. Unanimous vote

Minutes prepared by Deb Jones

Neighborhood Leaders Council Minutes of February 24, 2015


Neighborhoods Present: Active Bethel Citizens, Amazon, Cal Young, Churchill, Crest Drive/Southwest,
Downtown, Friendly, Harlow, Jefferson Westside, Laurel Hill Valley, River Road, Santa Clara, South
University, Southeast, Trainsong, West University. Neighborhood Services Staff was also present.

Fireside Chat – our kickoff event was well attended with about 30 people from 18 neighborhoods. Small
group discussions focused on board recruitment, pedestrian safety, and area plans.

Action: Approval of the January 2015 Minutes
14 approved, 2 abstentions

Public Comment – Mary Sooh of West Coast Dog and Cat Rescue http://www.westcoastdogandcat.org

LTD Update – numerous LTD staff sought feedback on their annual route review and shared
information on West EmX construction. All info is on their website.

SDC Committee report – current MUPTE proposals by Councilor George Brown, once implemented,
could mean big improvements for individual neighborhoods in the allocation of SDCs.

Communications Committee report – opted not to submit a final proposal for an all-neighborhoods
unified website at this time, and will chip away at inter-‘hood communications

  • Scope/cost of the project was much bigger than originally thought; timing not right
  • city expects a major update of city website this year, which will make it easier to link
    information from individual neighborhoods.
  • Committee will propose standard info for all neighborhoods to post on new city website
    Action Item: Elect Deb Jones as NLC co-chair
    15 Approved, 1 Abstention
  • Neighborhood Involvement Report – City council tentative working agendas for several months out can
    be viewed at: http://www.eugene-or.gov/documentcenter/view/5448

Neighborhood Highlights

  • City budget for Neighborhood Involvement/outreach– next month we will review impact of FY15
    HRNI department cuts and strategy for NLC in FY16 budget process. Juan Carlos Valle will draft a
    resolution.
  • Fireside chat – there is strong interest among NLC reps in continuing these gatherings. Maybe
    quarterly. Need more feedback from non-NLC reps.
  • How about another Neighborhood Summit? HRNI has very little staff/resources to contribute,
    unlike in past years. A summit would need to be mostly volunteer organized and funded by
    sponsors.

Prepared by Deb Jones

Neighborhood Leaders Council Minutes of January 15, 2015


Neighborhoods Present: NLC Co-Chair Pete Knox, Whitaker, Laurel Hill Valley, Santa Clara, West University, Crest Drive, Fairmont, South University, Jefferson Westside, Friendly, Harlow, Southeast and Cal Young. Neighborhood Services Staff was also present.

Approval of the Minutes 11 approved, 1 abstention

Public Comment

  • Lindsey Cullums – Community Outreach Coordinator, 682-5640, Lindsey.l.cullums@ci.eugene.or.us Introduction and contact info for CERT training opportunities in neighborhoods. 1 event scheduled in Southeast.
  • Brad Foster – from Whitaker. Current homeless rest stops are clustered in Whitaker and need to spread out into the larger community. They come up for renewal in April, 2015. Ideas for sites can go to Michael Kinnison.
  • Nathan Yeh – New Generations Film Festival, newgenerationsff@gmail.com. In cooperation with Human Rights Commission and Y2MIH at Petersen Barn he is updating on youth film-making competition designed to get students thinking about their communities. Fundraiser March 7, 6-7:30pm at Peterson Barn $6 at door, $5 advance. Donate silent auction items, buy tickets, want more info or posters? Email them.

Neighborhood Services Report Action Item: Letter from Fairmont Neighbors concerning publication funding. Motion by Carlos Barrera (Friendly Area Neighbors): To endorse the letter by Fairmont Neighbors with the additions of “meaningful participation” and “means of” added to the second paragraph. Paragraph now reads: “Neighborhood newsletters are the most effective way for neighborhoods to communicate vital information that has a direct impact on residents. This is civic engagement, meaningful participation, and means of communication at the grass-roots level, and it is counterproductive for the city to eliminate this basic function of government.” 13 Approved 0 Abstentions

Action Item: February Elections and Deb’s Status Motion by David Saul (SE Neighbors): to allow Deb to serve a full term as NLC Co-Chair if elected at the next elections. 13 Approved 0 Abstentions

Action Item: Letter to City Council concerning MUPTE Motion to empower Carolyn Jacobs and David Mason to write and send a letter to City Council, before the next City Council meeting, of general thanks and support for proposals by Councilors Clarke and Brown. 13 Approved 0 Abstentions